Sample Tracking Software
A barcode chain of custody for every sample — dispatched, received, held, returned and closed. Never lose a sample again.
The 9-status sample lifecycle
Every sample is always in exactly one state — so "where is it?" always has an answer.
Barcode identity from birth
Every sample gets a QR label the moment it is created. Scan it at any step — dispatch, gate, receipt, return — and the full history is on screen.
Dispatch, courier and vendor receipt
Dispatch a batch to a vendor with courier details; the vendor confirms receipt in their own portal. In-transit time and held-time are measured, not guessed.
Returns, condition and accountability
Expected-return dates with automatic chasing, condition photos at every handoff, and maker-checker approvals on the movements that matter.
Between PLM and the gate register, there was nothing
PLM tools know a sample's design status but not its physical custody. Gate-pass tools know something left but not what a "PP sample" is. manmov'e is built for the space between: physical chain of custody, courier legs, vendor holdings and returns — integrated with the same gate security the rest of your premises runs on.
Frequently asked questions
What is sample tracking software?
Sample tracking software gives every physical sample a barcode or QR identity and records its full journey — dispatch to a vendor or buyer, courier transit, receipt, time held, return and closure — so sample rooms stop losing samples and stop reconciling from memory.
Who is this for?
Apparel and footwear brands, buying offices, liaison offices and export houses that move development samples, PP samples, TOP samples and swatches between sample rooms, vendors and buyers — plus any business that sends valuable items out and needs them back.
How is this different from a PLM sample module?
PLM tools track a sample's design status. manmov'e tracks its physical custody: which courier has it, which vendor signed for it, how long they have held it, its condition photos, and the gate passes it moved on. The two are complementary — and gate security is integrated here, not bolted on.
What happens when a sample is not returned on time?
Every dispatch carries an expected-return date. The responsible merchandiser and the vendor get reminders before the date, and overdue samples escalate automatically — by email, SMS or WhatsApp — until the sample is back and verified.
Can vendors confirm receipt themselves?
Yes. Vendors get a self-service portal where they confirm receipt, see what they hold, and initiate returns — no phone calls, no spreadsheet emailed back and forth.
See your sample room go barcode
Schedule a 30-minute personalized demo. We'll tailor the walkthrough to your gates, sites and movement workflows.
Never lose a sample again.
A 30-minute demo covers the full lifecycle — dispatch, vendor portal, return and audit.